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6 Tips for Organizing a Color Powder Event on a Budget

clapping hands with holi color powder

 

Are you looking to organize a fundraising event that's out of the ordinary? Putting together a color powder event is one of the most popular forms of fundraising right now.

It incentivizes everyone to participate in a unique experience. Unlike most other fundraising events that you organize, you won't have any issues with attendance. It's a fun event for all ages!

However, there are still several things you need to consider if you're organizing the event on a tight budget. See below for many different types of how to put together an amazing color powder event on such a tight budget.

1. Consider the Location and Distance

A color run event has one distinct advantage over most other races that are put together towards a cause: they incentivize those that aren't avid runners. Many people look at them as a bucket list item or a fun alternative to marathons, triathlons, etc.

Even so, the color run event you're putting together is still, first and foremost, a race. 

For that reason, it's important for you to consider the place you'll host and the distance that you'll set for it. Most typical color runs are 5k or shorter, no one is trying to break any records on a color run course.

As far as location, try thinking through all the applicable places that you could host it at. There might be a nearby college, park, or even chain of baseball fields that will be happy to help you out. Some places might let you host it there free of charge.

2. Map out the Course

The way that you map out your color run's course is more important than most people realize. The more you can turn it into a big loop, the smaller and more attainable it will seem to people that want to participate.

If the course seems too long or too straight, then many people will elect not to participate. Remember, you want to make your racers feel as comfortable as possible, this will be the first 5k that many of them participate in.

As you map out the course, try thinking through places where you could place sponsor tents and signs as you go. This will play a huge factor in the financial success of your color powder event!

3. Purchase Your Color Powder

The amount of color powder that you purchase is very important. Too much, and you'll have wasted money on the event. Too little, and you'll wind up with a disappointing amount of racers with clean shirts at the end.

Perhaps you aren't planning a race, but instead, you're just putting together a festival for young people to enjoy splattering color powder on each other.

Regardless of which event you're throwing, you want to have everyone looking as if they'd just run through a car wash full of powder. In order to do that, you'll need high-quality color powder.

Try purchasing the proper amount of color powder by the number of attendees. Each bag that you purchase gives around 4 to 5 handfuls of powder. So for every bag you purchase, you can cover 5 or 6 participants from head to toe.

Purchasing the color powder based on your headcount will help prevent you from overspending. If you end up purchasing too much, you can always save it for the next color powder event.

4. Think of Ways to Save

If you're keeping the fundraiser low key, then you might be able to save money by having people bring their own white shirts to wear. However, if you're hosting a bigger event, then be sure to pay for a custom-made shirt.

Go to local stores and find as low a price to have shirts made as possible. You might be able to agree upon a sponsorship opportunity for them in exchange for having shirts made.

Promoting your event through social media is another big way to save. Rather than paying a boatload of money on marketing, simply have all your connections and followers help you push out the event as much as possible.

5. Gather Sponsors

One of the best ways to lower your budget for putting together a color powder event is by gathering sponsors. They'll pay for or put together certain aspects of your event so that you don't have to.

For example, you might find a tent store as a sponsor who will supply your event with necessary sign-up tents, water stations, etc. You might land a company that will pay for sunglasses to protect all the participant's eyes from the color powder as they run.

Almost any aspect of your color powder event can be turned into a sponsorship opportunity. Be sure to contact the local chamber of commerce and see if they could point you towards anyone. You can always pitch the idea at a networking event as well.

6. Hire a Professional Photographer

While it might not seem like it, hiring a professional photographer is essential for the success of your color powder event. Think of it as an investment in the future of the events you'll put together down the line.

Professional photos are like a goldmine after the event is finished. It can show all the people that didn't attend what they missed out on and why they can't afford to miss it next year.

It can help you capture every aspect of your color powder run. From the runners getting splashed with different color powder to the big color toss at the end of the race!

Start Organizing Your Color Powder Event Today

Now that you've seen several tips on how to organize a budget-friendly color powder event, it's time to get started!

Be sure to read this article for more tips on how to organize a color race that will be both fun and rewarding for yourself and those that attend.

For more inquiries, please feel free to email us at captain@captaincolors.com or call us at 832-900-2929 and we'll be happy to assist you further!